Recommended setup flow

Set up the system from school structure first, then create learning groups and daily work records.

Getting around

Use this when: you need to find a feature or understand why something is missing.

1. Sign in with your staff account.
2. Use the left sidebar: Dashboard, Academic, Learning Access, Events & Calendar, Facilities, Access Control.
3. Use the campus selector in the top area on many pages to switch campus.
4. Use search boxes and filter buttons on list pages.
5. If a page says Forbidden, your account is not allowed to open that page.

Common words used in this app

Campuses

Use this when: adding or editing a physical campus location.

1. Sidebar → Facilities → Campuses.
2. Add Campus or open a campus → Edit.
3. Enter name and optional address → Save.

Rooms

Use this when: setting up physical classrooms or online meeting rooms for classes.

1. Sidebar → Facilities → Rooms.
2. Add Room or open a room → view / edit.
3. Pick Physical or Virtual, fill required fields → Save.

Programs

Use this when: setting up a larger study track and linking courses to it.

1. Sidebar → Academic → Programs.
2. Add Program or open a program.
3. On detail: add courses inline, toggle active, edit, or delete.

Courses

Use this when: setting up a subject or level students can study.

1. Sidebar → Academic → Courses.
2. Add Course or open a course.
3. On course detail: see class cards, filter by class type, open a class or Add Class.

Classes

Use this when: creating or managing the actual learning group students join.

1. Open a Course → Add Class or open an existing class.
2. Fill class form → Save.
3. On class detail: use tabs — Students, Sessions, Assignments, Materials.

Class sessions & attendance

Use this when: recording attendance, using QR check-in, or handling leave requests.

1. Class detail → Sessions tab → open a session or Take Attendance.
2. Attendance tab: set Present / Absent / On Leave per student → Save.
3. QR Scan tab: open QR during the session window.
4. Leave Requests tab: approve or reject pending requests.

Assignments

Use this when: giving homework, quizzes, or graded work to a class.

1. Class detail → Assignments tab → Add Assignment.
2. Set title, deadline, instructions, grading type, optional attachments → Save.
3. Open assignment → review submissions → Evaluate to grade.

Materials

Use this when: uploading files or links for the whole class or a specific session.

1. Class detail → Materials tab → Upload.
2. Choose General or Session.
3. Select files → Upload.

Students

Use this when: adding a student, updating their profile, or checking study progress.

1. Sidebar → Learning Access → Students.
2. Add Student or open a student → view / edit.
3. Use filters and export if needed.
4. From row actions: resend onboarding invite when applicable.

Teachers

Use this when: adding or managing teachers who teach classes.

1. Sidebar → Learning Access → Teachers.
2. Add Teacher or open a teacher profile.
3. Set campuses, profile info, onboarding → Save.
4. On detail: see Assigned Classes overview.

Placement tests

Use this when: testing new applicants and turning approved candidates into students.

1. Sidebar → Learning Access → Placement Tests.
2. Schedule Test — new or existing candidate, test details, status → Save.
3. Open candidate → view timeline → edit candidate or tests.
4. When ready: Enroll Now banner → creates student from candidate.

Schedule

Use this when: checking class times and teacher booking.

1. Sidebar → Events & Calendar → Schedule.
2. Pick weekly or monthly view.
3. Filter by teacher if needed.
4. Click an event to see session/teacher details.

Staff

Use this when: giving a staff member access to the admin app.

1. Sidebar → Access Control → Staffs.
2. Add Staff — name, email, role, onboarding → Save.
3. Open staff profile → change role, resend invite, activate/deactivate.

Roles

Use this when: controlling what each staff group can see and do.

1. Sidebar → Access Control → Roles.
2. Add Role or open a role → edit access.
3. Set allowed actions and campuses, unless it is an Admin role.
4. Clone or delete roles from detail when allowed.

Not available yet

Status glossary